Time Tracking & Timesheets 

Track billable hours, manage timesheets, and generate invoices from time entries 

Overview  #

OneSuite’s Time Tracking and Timesheet feature allows you and your team to log hours against projects and tasks. Time entries can be marked as billable, approved, and used to automatically generate client invoices – making it especially useful for contracts billed on an hourly basis. 

Enabling the Timesheet Module  #

If you do not see the Timesheet module in your OneSuite account, you need to enable it from Settings. 

1. Go to Settings. 
2. Select Customise Modules. 
3. Click on Timesheet to toggle it on. 
4. Click Save Changes. 

Note: To disable the module at any time, return to Customise Modules, turn off Timesheet, and save. 

Starting a Timer  #

The Timer control is accessible from the top-right corner of the application. 

5. Click the timer icon in the top-right corner. 
6. Click Start Timer. 

When starting a timer, you can configure the following fields: 

• Project – Select the project to log time against. 
• Collaborator – Assign the time entry to yourself or a team member. 
• Task – Choose the specific task within the project. 
• Availability – Set your status to Available or Not Available. 
• Hourly Rate – Enter the billing rate per hour. If you prefer not to display the actual rate, you may enter a placeholder value (e.g., $1) and update it before invoicing. 
• Notes – Add any relevant notes about the work being performed. 

Note: The minimum loggable duration per entry is 1 hour. The maximum is 8 hours. If you forget to stop the timer, it will automatically stop after 8 hours. 

Timer Controls  #

While a timer is running, the following actions are available: 

• Pause – Temporarily pause the running timer. 
• Keep Entry – Save the current time entry to your timesheet. 
• Discard – Delete the current time entry without saving. 
• Reset – Reset the timer to zero. 

Logging Time from a Task  #

You can also start a timer directly from within a project task. 

7. Open any project and switch to the List view. 
8. Click on a task to open its detail panel on the right side. 
9. Locate the Time Tracking icon in the task panel. 

The timer works the same way as the main application timer described above. 

Managing Timesheets  #

The Timesheet view gives you a consolidated view of all time entries across all projects. 

10. Navigate to Timesheet from the main menu. 

In the Timesheet view you can: 

• View all time entries across all projects in one place. 
• Update availability status for each entry. 
• Update billing status – mark entries as Billable or Non-Billable. 
• Approve hours – Change the status of an entry to Approved. 

Note: Only time entries that are marked as Billable and have an Approved status – and have not already been invoiced – are eligible to be added to an invoice. 

Creating an Invoice from Timesheet Data  #

Once billable hours have been approved, you can use them to generate a client invoice automatically. 

11. Go to Invoices and click Create New. 
12. Select One-Time Invoice as the invoice type. 
13. Select the Project you want to invoice for. 
14. Below the item description area, click Add from Timesheet. 
15. Select the date range for the time entries you want to include. 

OneSuite will pull in all eligible time entries (billable, approved, and not yet invoiced) within that date range. 

Reviewing Invoice Line Items  #

• Each task logged is shown as an individual line item in the invoice. 
• Expand any line item to view the individual time tracking rows that make it up. 
• If a placeholder hourly rate was entered during tracking, update the rate here to reflect the correct billing amount before sending the invoice. 

Note: Time entries are grouped per task. The expanded view lets you verify the detail before finalising the invoice. 

Summary  #

This guide covers the complete Time Tracking and Timesheet workflow in OneSuite: 

• Enable the Timesheet module from Settings > Customise Modules. 
• Start a timer from the top-right corner or directly from a project task. 
• Manage and approve time entries from the Timesheet view. 
• Generate invoices from approved billable hours via Invoices > Create New > Add from Timesheet. 

If you have feedback or suggestions for improving this feature, please reach out to the OneSuite support team.