---
title: Signing a Document
description: "When a document is sent through OneSuite, every assigned party receives an email with a secure link to view and sign it. Signers don't need a OneSuite account: they click the link, sign and submit. This guide shows how signing…"
url: "https://help.onesuite.io/docs/signing-a-document/"
updated: "2026-10-01"
category: Documents
---

# Signing a Document

When a document is sent through OneSuite, every assigned party receives an email with a secure link to view and sign it. Signers don't need a OneSuite account: they click the link, sign and submit. This guide shows how signing works from the recipient's side.

**In this guide you'll learn how to:**

- Find the email invitation to sign
- Open the document in your browser
- Fill in your signature and other fields
- Complete and submit the document
- Download the signed document and signature certificate

## What does the signing invitation look like?

Each signer receives a personalized email with a signing link. The email includes the document title, the sender's information and a secure button to view the document.

If the sender customized the message, signers see that personalized content too.

## How to open the document

Click the **View Document** button in the email to open the document.

The document opens in a secure, browser-based viewer. No login is required.

## How to fill in the fields

The document highlights all the fields assigned to you; click each one to complete it.

| Field | How you complete it |
| --- | --- |
| **Signature** | Choose to type, draw or upload your signature. When you type it, you can select from several font styles. |
| **Initials** | Initial specific sections or pages. |
| **Date** | Auto-filled based on the signer's location. |
| **Text** | Enter details such as your name, title or company. |
| **Checkbox** | Accept terms or confirm information. |

Only the fields assigned to you are editable. All others appear as read-only.

## How to complete and submit the document

After you fill in all required fields, click **Complete** in the top-right corner.

The document is submitted automatically, and you see a confirmation screen.

## What can I download after signing?

After signing, the signer can download two files:

- **The signed document** (PDF)
- **The signature certificate**, for verification and legal recordkeeping

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## FAQs

### Do I need a OneSuite account to sign a document?

No. Signers do not need to create an account. They sign the document directly by clicking the secure link in the email.

### The signing link isn't working. What should I do?

Try these steps to open the signing link:

- Make sure the entire link was copied and pasted correctly, if you're opening it manually.
- Try opening the link in an incognito or private browser window.
- Use a different browser or device to rule out a browser-specific issue.
- If you're the sender, check that the email template included the `{{recipient.link}}` tag. This tag generates the unique signing URL, and without it recipients can't access the document.

### Can I draw my signature instead of typing it?

Yes. The **Signature** field lets you type, draw or upload your signature. If you type it, you can select from several font styles.

### Can I edit fields that belong to another signer?

No. Only the fields assigned to you are editable, and all other fields appear as read-only.

### Can I just print, sign and scan the document instead?

You don't need to. Signing in the browser takes a few clicks, needs no account, and gives you the signed PDF and a signature certificate for your records once you click **Complete**.

## What to do next

**Send your own document:** Learn the sender's side in [Sending Documents to Parties to Sign](https://help.onesuite.io/docs/sending-documents-to-parties/).

**Create a document:** Write a contract or proposal in the editor with [Creating a Document from Scratch](https://help.onesuite.io/docs/creating-a-document-from-scratch/).

**Know the module:** Review statuses, audit logs and certificates in [Contracts Overview](https://help.onesuite.io/docs/overview-documents-module/).